Job Description
Join our dynamic team at Metropolitan Business Services as a Full-Time Office Assistant in the heart of Boston! We're seeking a highly organized professional to support our daily operations with exceptional administrative excellence. Enjoy a flexible schedule while working in a collaborative environment that values work-life balance. This role offers growth opportunities and a comprehensive benefits package. If you're passionate about streamlining workflows and creating efficient systems, we want to hear from you!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems for accurate record-keeping
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support team scheduling, meeting coordination, and calendar management
- Assist with onboarding processes and new employee orientation
- Prepare and distribute correspondence, reports, and confidential documents
- Contribute to process improvement initiatives for enhanced operational efficiency
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with flexible scheduling adaptability
- Professional demeanor with confidentiality and discretion
- Experience with office management software (e.g., Asana, Trello)