Job Description
Join our dynamic team at Innovate Solutions Inc. as a flexible Office Assistant in San Jose! We're seeking a proactive professional to manage daily office operations with exceptional organizational skills. Enjoy a part-time schedule that adapts to your lifestyle while supporting our fast-paced tech environment. You'll be the backbone of our office, ensuring seamless workflows and a welcoming atmosphere for staff and visitors alike.
Responsibilities
- Manage incoming communications, calls, and correspondence with professionalism
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process office supplies inventory and coordinate vendor relationships
- Support payroll processing and expense report submissions
- Assist with onboarding new hires and office orientation
- Implement office protocols for safety, security, and efficiency
Qualifications
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- High school diploma or equivalent; associate's degree preferred
- Ability to work independently with minimal supervision
- Experience with scheduling software (e.g., Calendly, Google Calendar)