Job Description
Join our dynamic team at Apex Business Solutions as a full-time Office Assistant in the heart of New York City. We're seeking a highly organized professional to support our daily operations and enhance workplace efficiency. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth within a forward-thinking company culture.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process incoming/outgoing communications including calls, emails, and mail
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding new hires and office supply inventory management
- Prepare professional correspondence, reports, and presentation materials
- Support cross-departmental projects with accurate data entry and documentation
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in office support or administrative assistant role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask in fast-paced environment with competing priorities
- Strong attention to detail with problem-solving capabilities
- Professional demeanor with customer service orientation