Job Description
Join our dynamic team at Premier Business Solutions as a full-time Office Assistant in the heart of New York City! We're seeking a detail-oriented professional to ensure seamless office operations and executive support. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in one of the world's most vibrant business hubs. If you're passionate about administrative excellence and thrive in fast-paced settings, apply today to become an integral part of our success story!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications professionally via phone, email, and in-person interactions
- Maintain organized filing systems and digital databases for critical business documents
- Process invoices, expense reports, and purchase orders with meticulous attention to detail
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Assist in onboarding new hires and serve as a primary point of contact for internal inquiries
- Prepare professional correspondence, presentations, and reports using Microsoft Office Suite
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 2 years of proven office administration or executive support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple competing tasks
- Strong written and verbal communication abilities with polished professional demeanor
- Proficient in office equipment operation (printers, scanners, multi-line phone systems)
- Proven experience with calendar management and complex scheduling coordination
- Ability to maintain confidentiality and handle sensitive information with discretion