Job Description
Join our dynamic team at Apex Innovations Group as a full-time Office Assistant in the heart of San Francisco! We're seeking a highly organized professional to support our fast-paced tech environment with exceptional administrative support. This role offers growth opportunities, competitive benefits, and the chance to work alongside industry leaders in a modern downtown office.
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules across multiple departments
- Handle incoming communications, including calls, emails, and correspondence with professionalism
- Process expense reports, invoices, and financial documentation with precision
- Maintain office supplies inventory and coordinate equipment maintenance
- Support onboarding processes for new hires including desk setup and orientation
- Organize digital and physical filing systems for optimal document retrieval
- Act as primary point of contact for visitors and vendors
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a deadline-driven environment
- Experience managing executive calendars and travel arrangements
- Associate's degree or equivalent professional certification preferred