Job Description
Join our dynamic team as a Night Shift Receptionist at Jacksonville Administrative Solutions! This role is perfect for detail-oriented professionals seeking a flexible schedule while delivering exceptional administrative support. You'll be the first point of contact for our clients after business hours, ensuring seamless operations through polished communication and efficient data management. We offer competitive compensation, comprehensive benefits, and a supportive environment where your skills can thrive.
As a key member of our overnight team, you'll maintain a professional atmosphere while handling critical front-design responsibilities. This position requires strong data entry proficiency and the ability to work independently during off-peak hours. If you're organized, tech-savvy, and excel in high-pressure situations, we encourage you to apply.
Responsibilities
- Manage front desk operations during night shifts, including greeting visitors and handling phone inquiries
- Perform accurate data entry for client records, appointment scheduling, and inventory management
- Coordinate with day-shift teams to ensure smooth transition of information and tasks
- Maintain confidential files and sensitive information with strict adherence to privacy protocols
- Operate office equipment including multi-line phone systems, printers, and scheduling software
- Process incoming/outgoing mail and manage office supplies inventory
- Assist with basic administrative tasks like document preparation and report generation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year experience in reception or administrative roles
- Proficient in data entry with proven accuracy (minimum 45 WPM typing speed)
- Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional communication skills with professional phone etiquette
- Ability to multitask effectively in a fast-paced environment
- Strong attention to detail and problem-solving abilities
- Flexibility to work overnight shifts (11 PM - 7 AM)