Job Description
Join our dynamic team as a Night Shift Office Assistant in the heart of New York City! We're seeking a proactive professional to ensure seamless office operations during evening hours. This role offers competitive compensation, growth opportunities, and a collaborative environment. Perfect for organized individuals who thrive in after-hours settings, you'll be pivotal to our daily success while enjoying a quieter, focused work atmosphere.
Responsibilities
- Manage incoming communications including calls, emails, and mail during night shift hours
- Coordinate scheduling, appointments, and calendar management for executive teams
- Perform data entry, record-keeping, and document processing with high accuracy
- Support facilities management including inventory control and supply procurement
- Assist with report preparation, presentation formatting, and document distribution
- Handle confidential information with discretion and maintain data security protocols
- Provide cross-departmental support and serve as primary night shift point of contact
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently and prioritize tasks autonomously
- Flexibility to work night shift (10 PM - 6 AM) and occasional weekends
- Basic knowledge of office equipment and maintenance procedures