Job Description
Join our dynamic team as a Night Shift Office Assistant and become the backbone of our operations during critical after-hours periods. We're seeking a highly organized professional to maintain seamless office functions while our day team rests. This role offers unparalleled growth opportunities in a collaborative, fast-paced environment with competitive benefits and a supportive culture.
As a key member of our facilities management team, you'll ensure operational excellence through meticulous administrative support, facility security protocols, and cross-departmental coordination. This position is perfect for detail-oriented individuals who thrive in independent settings and value work-life balance through a night schedule.
Responsibilities
- Manage front desk operations during night shifts, including visitor screening, call routing, and mail processing
- Conduct nightly facility inspections and security checks to maintain workplace safety standards
- Coordinate maintenance requests and vendor communications for urgent after-hours needs
- Prepare daily operational reports and handover documentation for day team transitions
- Support inventory management of office supplies and equipment through regular audits
- Assist with document scanning, filing, and confidential record management
- Collaborate with global teams across time zones for urgent operational support
Qualifications
- Minimum 2 years experience in office administration or facilities support role
- Proficiency in Microsoft Office Suite and office management software
- Valid California driver's license with clean driving record (required for errands)
- Exceptional attention to detail and problem-solving abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and urgent requests
- Basic knowledge of workplace safety protocols and emergency procedures