Job Description
Join our dynamic team as a Local Administrative Assistant and enjoy the stability of weekly pay in the heart of New York City! We're seeking a highly organized professional to provide comprehensive office support for our thriving financial services firm. This role offers immediate benefits, including health insurance after 60 days, paid time off, and opportunities for career advancement. With our commitment to work-life balance and professional development, you'll thrive in a collaborative environment where your contributions are valued. Apply today to become part of an organization that invests in its people!
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for department executives
- Process invoices, expense reports, and maintain accurate financial records
- Answer and direct incoming calls, manage correspondence, and serve as first point of contact
- Prepare, edit, and distribute professional documents and presentations
- Order office supplies, maintain inventory, and oversee facility maintenance requests
- Support HR functions including onboarding, benefits administration, and record-keeping
- Coordinate department projects and track deadlines using project management tools
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in corporate or financial services
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Proven ability to manage competing priorities in a fast-paced environment