Job Description
Join our dynamic team as a Night Shift Office Assistant and become the backbone of our operations during critical off-hours. This premium role offers competitive compensation, comprehensive benefits, and unparalleled growth opportunities in San Jose's thriving tech corridor. As the first point of contact for overnight operations, you'll ensure seamless workflow while enjoying a collaborative work environment with flexible scheduling options.
Responsibilities
- Manage incoming communications, including calls, emails, and virtual inquiries during overnight hours
- Coordinate facility operations, including security protocols and equipment maintenance scheduling
- Prepare daily reports, correspondence, and confidential documentation with precision
- Oversee office inventory management, procurement processes, and vendor coordination
- Support executive teams with calendar management, travel arrangements, and administrative tasks
- Maintain immaculate office environments and ensure compliance with safety standards
- Collaborate with global teams across time zones during critical project deadlines
Qualifications
- Minimum 2 years of administrative support experience with night shift or flexible scheduling
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Professional communication skills for high-stakes client and stakeholder interactions
- Ability to work independently with minimal supervision during overnight hours
- Strong attention to detail with experience handling confidential information
- Valid California driver's license and reliable transportation
- Associate's degree or equivalent technical certification preferred