Job Description
Are you a detail-oriented professional looking for a stable night shift opportunity in the heart of Kansas? Horizon Administrative Solutions is seeking a dedicated Administrative Assistant to join our dynamic team. We pride ourselves on providing exceptional support services with a focus on efficiency and accuracy, even in the evening hours.
As a night shift assistant, you will play a crucial role in ensuring our operations run smoothly while our day team focuses on client relations. Enjoy the benefits of a flexible schedule and a collaborative environment designed for growth.
Responsibilities
- Manage High-Volume Inquiries: Handle incoming calls, emails, and correspondence professionally during night hours.
- Data Management: Accurately enter and maintain digital records, databases, and filing systems.
- Scheduling Coordination: Assist with calendar management and coordinate meetings for the night shift supervisors.
- Report Generation: Prepare and compile daily operational reports and summary documents for the morning transition.
- Vendor Communication: Liaise with external vendors and service providers to resolve issues and process orders.
- Office Maintenance: Ensure the workspace is organized, secure, and stocked with necessary supplies.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in administrative services preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or clerical role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Availability: Must be available to work night shifts (typically 6:00 PM - 2:00 AM) with flexibility for occasional overtime.
- Communication: Excellent verbal and written communication skills with the ability to interact with diverse stakeholders.
- Reliability: Strong work ethic and the ability to work independently with minimal supervision.