Job Description
Are you an organized professional looking for a rewarding opportunity in a dynamic environment? Apex Office Solutions is seeking a dedicated Night Shift Administrative Assistant to join our thriving team in San Jose, CA. In this pivotal role, you will ensure smooth operations during the evening hours, providing critical support to our management and staff.
Our company prides itself on fostering a culture of excellence and efficiency. As a Night Shift Assistant, you will play a key role in maintaining our high standards of service, managing critical documentation, and supporting the overall workflow of our office support department. We offer competitive compensation, a comprehensive benefits package, and a supportive work environment.
Responsibilities
- Manage and distribute incoming communications, including emails and phone calls, ensuring timely responses during night operations.
- Perform accurate data entry, document management, and filing for overnight records and archives.
- Assist in scheduling meetings and managing calendars for the executive team during off-hours.
- Handle office logistics, including inventory management and supply restocking for the night shift.
- Generate reports and prepare administrative documents using Microsoft Office Suite.
- Maintain a secure and organized physical and digital workspace.
- Provide general office support to ensure seamless operations for the entire department.
Qualifications
- High school diploma or GED equivalent is required.
- Minimum of 1-2 years of experience in administrative or office support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Ability to work independently and efficiently during the night shift (evening/early morning hours).
- Strong attention to detail and excellent organizational skills.
- Excellent verbal and written communication abilities.
- Reliable transportation is preferred.