Job Description
Are you a proactive individual looking to launch your professional journey in a dynamic corporate environment? Apex Professional Solutions is seeking a motivated and detail-oriented Entry Level Administrative Assistant to join our growing team in Oklahoma City.
In this pivotal role, you will play a key part in ensuring our daily operations run smoothly. We offer comprehensive paid training, a supportive culture, and clear pathways for career advancement. If you are organized, tech-savvy, and eager to learn, we want to meet you.
Responsibilities
- Communication Management: Handle incoming inquiries via phone and email, ensuring professional and timely responses.
- Scheduling: Coordinate and manage complex calendars, schedule appointments, and arrange internal meetings.
- Documentation: Prepare, proofread, and distribute reports, memos, and correspondence with a high degree of accuracy.
- Organization: Maintain and upgrade both physical and digital filing systems to ensure easy information retrieval.
- Office Support: Assist with inventory tracking, data entry, and general office upkeep to keep the workspace efficient.
- Event Coordination: Support the organization of company events, client meetings, and team building activities.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: No prior professional experience required; entry-level candidates with internship experience are encouraged to apply.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Strong verbal and written communication skills with a professional telephone manner.
- Attention to Detail: Ability to multitask and prioritize tasks in a fast-paced office setting.
- Attitude: Professional demeanor and a willingness to learn new software and procedures.