Job Description
Are you a detail-oriented professional seeking a flexible schedule?
We are currently seeking a dedicated Night Shift Administrative Assistant to join our growing team in Oakland, CA. In this pivotal role, you will support our daily office operations, ensuring seamless communication and efficient data management during evening hours. Enjoy the quieter work environment and the convenience of a night schedule while contributing to our company's success.
Why Join Us?
- Flexible Schedule: Enjoy a predictable night shift routine.
- Professional Environment: Work in a stable, modern office setting.
- Growth Opportunities: Potential for career advancement within the support services sector.
Responsibilities
- Manage Communication: Handle incoming emails and phone inquiries during the night shift, ensuring timely responses.
- Data Management: Perform accurate data entry, update databases, and maintain organized physical and digital filing systems.
- Scheduling Support: Assist with calendar management and coordinate meetings for leadership teams.
- Document Preparation: Draft, proofread, and prepare internal reports, memos, and correspondence.
- Office Operations: Operate office machinery (printers, scanners) and manage supply inventory.
- Customer Assistance: Provide support to internal staff or external visitors as needed during evening hours.
Qualifications
- Education: High school diploma or GED required; Associate's degree preferred.
- Experience: Proven experience in administrative support or office management roles.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
- Availability: Must be available to work night shifts (e.g., 6:00 PM – 2:00 AM) on a full-time basis.
- Skills: Strong attention to detail, excellent written and verbal communication skills, and basic problem-solving abilities.