Job Description
Join our dynamic team at Innovate Solutions Inc. as an Administrative Assistant with specialized data entry expertise. We're seeking a detail-oriented professional to streamline operations through accurate information management and exceptional administrative support. This hybrid role combines office coordination with high-volume data processing in our fast-paced tech environment. Enjoy competitive benefits, flexible scheduling, and opportunities for professional growth in one of California's most vibrant business hubs.
Responsibilities
- Perform high-volume data entry with 99.5% accuracy across CRM and financial systems
- Manage digital filing systems and maintain confidential records with HIPAA compliance
- Coordinate executive calendars, meetings, and travel arrangements
- Process invoices, expense reports, and payroll documentation
- Generate weekly/monthly reports using Excel and proprietary software
- Serve as primary point of contact for internal/external communications
- Assist in onboarding new hires with equipment setup and training
Qualifications
- 3+ years administrative experience with 2+ years dedicated data entry role
- Proficiency in Microsoft Office Suite (Advanced Excel required)
- Proven ability to process 10,000+ keystrokes per hour with minimal errors
- Experience with Salesforce, QuickBooks, or similar platforms
- Strong organizational skills with attention to detail
- Ability to prioritize tasks in deadline-driven environments
- Associates degree in Business Administration or related field preferred