Job Description
Are you an organized and detail-oriented professional looking for a Night Shift Administrative Assistant role in New York? Apex Administrative Solutions is seeking a dedicated individual to join our team and help us maintain our high standards of excellence during the evening hours. This position offers a flexible schedule and the opportunity to work in a dynamic environment where your contributions are valued.
We are looking for a self-starter who can manage multiple tasks efficiently and communicate effectively with team members and clients. If you thrive in a fast-paced setting and want to advance your career in administrative support, we want to hear from you.
Responsibilities
- Manage incoming emails, phone calls, and inquiries during night shift hours with professionalism and accuracy.
- Prepare and distribute daily reports, schedules, and internal correspondence.
- Perform high-volume data entry and maintain accurate digital records and databases.
- Assist with payroll processing, timekeeping, and expense reporting for the evening staff.
- Coordinate and schedule meetings, including setting up conference rooms and virtual calls.
- Handle basic accounting tasks and reconcile office supplies.
- Provide general administrative support to management as needed.
Qualifications
- High school diploma or equivalent required; Associate degree preferred.
- Previous administrative experience, preferably in a night shift or support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong attention to detail and ability to spot errors quickly.
- Ability to work independently and manage time effectively in a remote or hybrid setting.
- Excellent verbal and written communication skills.
- Willingness to work rotating night shifts and weekends as required.