Job Description
Are you looking for a night shift opportunity in Miami? Apex Office Solutions is seeking a dedicated and detail-oriented Administrative Assistant to join our growing team. We offer a competitive salary, a dynamic work environment, and the chance to play a crucial role in our night operations. If you have excellent organizational skills and thrive in a fast-paced setting, we want to hear from you.
As an Administrative Assistant on the night shift, you will be the backbone of our office operations, ensuring seamless communication and data management during off-hours. You will support management with essential tasks, from data entry to coordinating schedules, all while maintaining a high level of professionalism.
Responsibilities
- Manage Incoming Communications: Handle phone inquiries, emails, and internal correspondence during the night shift efficiently and professionally.
- Data Entry & Records Management: Accurately input data into our CRM systems, update spreadsheets, and maintain organized digital and physical filing systems.
- Schedule Coordination: Manage and coordinate the schedules of team members, book meeting rooms, and prepare necessary documentation.
- Report Generation: Compile daily or weekly reports regarding office metrics, attendance, or project status and distribute them to management.
- Office Operations: Oversee basic office upkeep, including restocking supplies and ensuring the workspace is secure and operational.
- Vendor Liaison: Communicate with external vendors or service providers to resolve issues or schedule maintenance during business hours.
Qualifications
- Experience: Proven experience as an Administrative Assistant, preferably in a night shift or support role.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with office software.
- Availability: Must be available to work night shifts, including weekends and holidays.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Attention to Detail: Strong ability to spot errors and maintain accuracy in data entry and documentation.