Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Virginia Beach, VA.
As an integral part of our operations, you will be responsible for ensuring our office runs smoothly and efficiently. If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you immediately.
Responsibilities
- Manage and direct the daily operations of the office, including calendar management and meeting coordination.
- Prepare and distribute correspondence, memos, reports, and other documents with a focus on accuracy and confidentiality.
- Screen and route incoming calls, respond to inquiries, and manage email correspondence in a professional manner.
- Assist with project management tasks, including tracking deadlines, preparing presentations, and compiling data.
- Handle travel arrangements, including booking flights, hotels, and itineraries for staff.
- Maintain and update filing systems to ensure records are organized and easily retrievable.
- Support the team with procurement of office supplies and general administrative tasks.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification preferred.
- Proven experience as an Administrative Assistant or in a similar support role (1-3 years minimum).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational and time-management abilities with the capacity to prioritize multiple tasks.
- Ability to work independently and as part of a collaborative team.
- Attention to detail and problem-solving mindset.