Job Description
Join Our Dynamic Team at OceanView Corporate Services!
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our Long Beach team immediately. As a vital part of our operations, you will provide essential support to senior management, ensuring our office runs smoothly and efficiently.
In this role, you will be the face of our organization, managing communications, coordinating schedules, and handling complex administrative tasks with precision. If you thrive in a fast-paced environment and are looking for a rewarding opportunity, we want to hear from you.
Why Join Us?
- Immediate Start: Don't wait—get started on your career path today.
- Competitive Pay: $22.00 - $28.00 per hour based on experience.
- Modern Work Environment: Collaborative culture with a focus on professional growth.
- Location: Conveniently located in the heart of Long Beach.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives with accuracy and timeliness.
- Communication Management: Screen and route incoming calls and emails; draft, proofread, and distribute professional correspondence.
- Document Preparation: Prepare internal reports, presentations, and meeting minutes; maintain organized filing systems both digitally and physically.
- Office Operations: Manage office supplies, handle incoming/outgoing mail, and assist with vendor relations and general office maintenance.
- Event Coordination: Plan and organize company events, team meetings, and client visits to ensure seamless execution.
- Data Management: Update and maintain employee records and databases with the highest level of confidentiality.
Qualifications
- Experience: Minimum of 2-3 years of proven experience as an Administrative Assistant or Executive Assistant in a corporate setting.
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; experience with CRM software is a plus.
- Communication: Exceptional verbal and written communication skills with a polished professional demeanor.
- Organization: Superior time management skills and the ability to prioritize tasks in a fast-paced environment.
- Adaptability: Must be detail-oriented, resourceful, and able to handle confidential information with discretion.