Job Description
Are you a meticulous professional seeking a rewarding role with a competitive night shift schedule? Apex Logistics & Support is currently looking for a dedicated Administrative Assistant to join our high-performing Miami, FL team. This is a critical position that ensures our evening operations run seamlessly.
In this pivotal role, you will serve as the operational backbone of the office during our night shift, handling essential communications, data management, and reporting. We pride ourselves on a culture of excellence and offer a supportive environment where your organizational skills will directly impact our success.
Responsibilities
- Manage Communications: Professionally handle incoming phone calls, emails, and inquiries, ensuring no request falls through the cracks during evening hours.
- Data Integrity: Perform high-volume data entry, maintain accurate digital records, and file documents in an organized system for easy retrieval.
- Report Preparation: Compile and generate daily operational reports, including sales logs or inventory sheets, for review by upper management.
- Coordination: Facilitate communication between the night shift and the day shift team to ensure seamless workflow and continuity of operations.
- Office Administration: Monitor office supplies, manage inventory levels, and perform light clerical duties to maintain a productive workspace.
- Special Projects: Assist with ad-hoc administrative projects as assigned, demonstrating flexibility and initiative.
Qualifications
- Education: High school diploma or GED is required; an Associate’s degree in Business Administration is a plus.
- Experience: Minimum of 2 years of experience in an administrative or office support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Schedule Availability: Must be available to work night shifts, specifically between 4:00 PM and 12:00 AM (EST).
- Soft Skills: Exceptional time management, problem-solving abilities, and the ability to work independently with minimal supervision.