Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This immediate hire opportunity offers a competitive salary, comprehensive benefits, and a supportive work environment. You'll be pivotal in ensuring seamless administrative functions during evening hours, supporting our global clients with precision and professionalism. If you thrive in fast-paced settings and excel in multitasking, this role is your gateway to career growth.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across time zones
- Process high-volume data entry with 99% accuracy and maintain digital filing systems
- Handle confidential correspondence, contracts, and sensitive documentation
- Provide exceptional customer support via phone and email during night shift hours
- Assist in procurement, inventory management, and office supply coordination
- Prepare detailed reports, presentations, and executive summaries using Microsoft Office Suite
- Act as primary liaison between night shift staff and day-time management teams
Qualifications
- Minimum 2 years of administrative experience in high-volume environments
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with CRM systems (e.g., Salesforce, HubSpot) preferred
- Ability to work independently with minimal supervision during night shifts
- Valid Florida driver's license and reliable transportation
- Flexibility to work weekends and holidays as required