Job Description
Join our dynamic team at Cityscape Solutions Inc. as an Administrative Assistant and enjoy a flexible schedule while making a real impact. We're seeking a highly organized professional to support our Baltimore office with exceptional administrative expertise. This hybrid role offers the perfect work-life balance with remote options available. If you thrive in a collaborative environment and excel at streamlining operations, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence and confidential documents
- Oversee office inventory, supply procurement, and vendor relationship management
- Process invoices, expense reports, and maintain accurate financial records
- Serve as primary point of contact for internal and external communications
- Coordinate meetings, events, and conference logistics with precision
- Implement and maintain efficient office filing systems (digital and physical)
- Support HR functions including onboarding and benefits administration
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years proven administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with competing deadlines
- Discretion in handling confidential information
- Experience with office management systems (e.g., Asana, Trello)