Job Description
We are seeking a highly organized and detail-oriented Night Shift Administrative Assistant to join our dynamic team in Fresno, CA. In this pivotal role, you will ensure the smooth operation of our office during evening hours, managing essential administrative functions that support our 24/7 business operations. If you thrive in a quiet environment and excel at providing top-tier support, we want to hear from you.
As part of our office support division, you will play a key role in maintaining efficiency, accuracy, and professionalism while our team works through the night.
Responsibilities
- Manage incoming phone calls, emails, and correspondence during night hours with a professional and courteous demeanor.
- Perform accurate data entry and maintain digital filing systems to ensure information is accessible and organized.
- Prepare nightly reports, compile spreadsheets, and assist in the preparation of daily briefings for the morning shift team.
- Schedule and coordinate meetings, ensuring all necessary logistics and documentation are in place.
- Process invoices, purchase orders, and expense reports in a timely manner.
- Handle confidential information with the highest level of discretion and integrity.
- Assist with general office maintenance and inventory management as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree or relevant administrative certification is a plus.
- Previous experience as an Administrative Assistant, Office Clerk, or in a similar support role is preferred.
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing speed and accuracy (minimum 40 WPM).
- Ability to work independently with minimal supervision during the night shift.
- Excellent verbal and written communication skills.
- Must be available to work nights (e.g., 5:00 PM – 2:00 AM or similar schedule).