Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of Baltimore! This critical role supports our 24/7 operations center with essential office functions during evening hours. You'll be the backbone of our night operations, ensuring seamless communication, documentation, and administrative support for our cross-functional teams. We offer a collaborative environment with competitive compensation and opportunities for growth. If you're a detail-oriented professional seeking a flexible schedule with meaningful impact, this position is your perfect fit.
Responsibilities
- Manage incoming communications, including phone calls, emails, and digital correspondence during night shift hours
- Process and maintain confidential documentation with precision and security protocols
- Coordinate scheduling, meeting logistics, and travel arrangements for night staff
- Prepare accurate reports, presentations, and spreadsheets using MS Office Suite
- Oversee office inventory management and supply replenishment
- Act as primary point of contact for overnight client/vendor communications
- Support data entry and record-keeping with zero-error tolerance
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience in fast-paced environment
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to multitask under pressure
- Strong written and verbal communication abilities
- Experience with office management systems (e.g., Salesforce, SharePoint)
- Ability to work independently with minimal supervision during night shift
- Professional demeanor with commitment to confidentiality