Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of San Jose! We're seeking a detail-oriented professional to support our operations during evening hours. This role is perfect for organized individuals who thrive in quiet environments and excel at managing complex workflows. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture that values work-life balance.
Responsibilities
- Process high-volume data entry with 99.5% accuracy in CRM and financial systems
- Manage confidential documents, reports, and correspondence with strict confidentiality protocols
- Coordinate cross-departmental communications and schedule night-shift team meetings
- Handle incoming calls, emails, and customer inquiries during off-peak hours
- Maintain digital filing systems with version control and audit trails
- Prepare daily operational reports for morning leadership team review
- Support inventory management and procurement documentation processes
Qualifications
- Minimum 2 years administrative experience with night shift preference
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merge)
- Proven data entry speed of 8,000+ keystrokes per hour with error correction
- Experience with Salesforce or similar CRM platforms
- Strong organizational skills with ability to prioritize competing tasks
- Professional communication skills for internal/external stakeholder interactions
- Ability to work independently with minimal supervision