Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations! We're seeking a highly organized professional to provide critical support during evening hours, ensuring seamless office functions while our day team rests. This is a unique opportunity to thrive in a quiet, focused environment where your efficiency directly impacts our service delivery to Oakland residents. Enjoy competitive pay, comprehensive benefits, and the satisfaction of supporting essential community services.
Responsibilities
- Manage incoming communications during night shift, including calls, emails, and digital correspondence
- Process daily administrative tasks including data entry, report generation, and document management
- Coordinate with remote teams and external partners across time zones
- Maintain office inventory and equipment during overnight hours
- Prepare daily operational reports and handover documentation for morning staff
- Ensure compliance with security protocols and access controls during night operations
- Support emergency response coordination when required
Qualifications
- Minimum 2 years of administrative support experience in office or customer service environments
- Proven ability to work independently with minimal supervision during night hours
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail in high-pressure situations
- Strong written and verbal communication skills
- Ability to maintain professional demeanor during irregular hours
- Valid California driver's license and reliable transportation
- Basic knowledge of office equipment maintenance and troubleshooting