Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Oakland City Services! We're seeking a highly organized professional to support our 24/7 operations with precision and excellence. This critical role ensures seamless office functions during evening hours, serving as the backbone of our overnight operations. Enjoy competitive pay, comprehensive benefits, and a supportive work environment that values your contribution to our community.
As a cornerstone of our night team, you'll maintain critical workflows while supporting diverse departments. This position offers exceptional growth opportunities and a unique schedule that balances work-life for dedicated professionals. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage incoming communications during night shift, including calls, emails, and digital correspondence
- Coordinate document processing, filing systems, and record maintenance with strict confidentiality protocols
- Support departmental operations by preparing reports, scheduling appointments, and maintaining office supplies
- Assist with payroll processing, timekeeping verification, and HR documentation for overnight staff
- Facilitate cross-departmental communication and information flow between shifts
- Oversee facility security protocols and access control procedures during assigned hours
- Perform data entry tasks with high accuracy and maintain digital filing systems
- Provide exceptional customer service to internal stakeholders and external partners
Qualifications
- Minimum 2 years of administrative support experience, preferably in 24/7 operations
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple tasks under pressure
- Strong attention to detail with proven accuracy in data entry and documentation
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision during night shift
- Valid California driver's license (for occasional errands)
- Flexibility to cover additional shifts during peak operational periods