Job Description
Join our dynamic Charlotte team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This critical role ensures seamless office support during evening hours, enabling our day teams to maximize productivity. You'll manage essential administrative functions while maintaining a professional and efficient workplace environment. This position offers competitive compensation, comprehensive benefits, and opportunities for growth within a supportive organization.
Responsibilities
- Coordinate evening office operations including mail processing, supply inventory, and equipment maintenance
- Manage multi-line phone system, screening calls, and taking detailed messages
- Prepare daily reports, correspondence, and confidential documents using Microsoft Office Suite
- Schedule meetings, appointments, and travel arrangements for executive staff
- Assist with onboarding processes for new night shift employees
- Maintain digital and physical filing systems with strict confidentiality protocols
- Act as primary point of contact for after-hours vendor coordination
Qualifications
- Minimum 2 years administrative support experience with night shift preference
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks and work independently with minimal supervision
- Strong attention to detail and accuracy in documentation
- Valid North Carolina driver's license (for occasional errands)
- Ability to lift 25 lbs for supply restocking tasks