Job Description
Join our dynamic team at Apex Global Solutions as a Night Shift Administrative Assistant and become the backbone of our after-hours operations! This pivotal role offers a unique opportunity to support critical business functions while enjoying a quieter work environment and competitive compensation with a 15% night shift differential. We're seeking a detail-oriented professional who thrives in nocturnal settings to ensure seamless office operations, manage confidential data, and provide exceptional support to our remote teams. With state-of-the-art facilities and a culture that values work-life balance, this position is perfect for self-starters who excel in independent work environments.
Our comprehensive benefits package includes health insurance, retirement planning, and professional development opportunities. If you're ready to leverage your organizational skills in a non-traditional schedule while advancing your career in administrative excellence, apply today!
Responsibilities
- Manage comprehensive office operations during night shift hours, including answering multi-line phone systems and routing communications
- Process high-volume data entry and maintain accurate digital/physical records with zero tolerance for errors
- Coordinate complex scheduling for international teams across multiple time zones using Microsoft Outlook
- Prepare executive-level reports, presentations, and correspondence using Adobe Creative Suite and Microsoft Office
- Handle confidential HR and financial documentation with HIPAA/GDPR compliance protocols
- Oversee office supply inventory and vendor relationships for 24/7 operational continuity
- Train and onboard night shift personnel on company systems and procedures
Qualifications
- Minimum 3 years experience in administrative support with proven night shift or rotating schedule history
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merge, PowerPoint design)
- Professional certification in Office Administration (e.g., MOS, CAP) preferred
- Exceptional typing speed (65+ WPM) and 10-key calculator proficiency
- Demonstrated experience with CRM systems (Salesforce/HubSpot) and document management
- Strong problem-solving abilities with crisis management experience
- Ability to maintain composure during system outages and emergency situations
- Valid Colorado driver's license and reliable transportation for occasional off-site duties