Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Nashville Business Solutions. This critical role ensures seamless office operations during evening hours, supporting our clients and internal teams with precision and professionalism. We offer competitive compensation, comprehensive benefits, and opportunities for career growth in a supportive environment.
Responsibilities
- Manage incoming communications via phone, email, and digital platforms during night shift hours
- Coordinate complex scheduling for executive teams and cross-departmental meetings
- Prepare and distribute confidential reports, correspondence, and presentation materials
- Maintain digital and physical filing systems with strict attention to data security protocols
- Support procurement processes including inventory management and vendor coordination
- Assist with onboarding and training for new night shift personnel
- Act as primary point of contact for after-hours client inquiries and emergency escalations
Qualifications
- Minimum 2 years administrative support experience, preferably in night shift roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with office management software (e.g., SAP, Oracle, or similar)
- High school diploma required; associate's degree preferred
- Ability to work independently with minimal supervision during off-peak hours
- Valid Tennessee driver's license for occasional local errands