Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our New York operations! We're seeking a detail-oriented professional to support our office with exceptional organizational skills and proactive problem-solving. This full-time role offers competitive compensation, growth opportunities, and a collaborative environment where your contributions are valued. If you thrive in fast-paced settings and excel at multitasking, apply today to advance your administrative career in the heart of NYC.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and distribute documents, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and coordinate office supplies inventory
- Support budget tracking and expense report processing
- Act as primary liaison between departments and external stakeholders
- Coordinate travel arrangements and logistics for staff members
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of experience in office administration or similar role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience managing calendars and scheduling complex meetings
- Ability to maintain confidentiality and handle sensitive information
- Knowledge of office management systems and procedures