Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Oakland! We're seeking a highly organized professional to support our 24/7 operations with exceptional administrative expertise. Enjoy a flexible schedule while ensuring seamless office workflows during evening hours. This role offers competitive compensation and growth opportunities in a fast-paced environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics across departments
- Process high-volume data entry and maintain confidential digital/physical filing systems
- Handle incoming communications, triaging emails, calls, and visitor inquiries with professionalism
- Prepare detailed reports, correspondence, and presentation materials using MS Office Suite
- Coordinate cross-departmental projects, tracking deliverables and deadlines
- Procure office supplies and manage inventory control systems
- Support onboarding processes for new night-shift staff
Qualifications
- Minimum 2 years of administrative experience in fast-paced environments
- Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to work nights (10 PM - 6 AM) with weekend availability
- Associate's degree in Business Administration or related field preferred