Job Description
Join our dynamic Oakland team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This premium role offers exceptional work-life balance with remote-friendly hybrid scheduling and comprehensive benefits including health insurance, 401k matching, and paid time off. We're seeking a detail-oriented professional to maintain seamless office functions during critical evening hours while supporting our Georgia-based partners. Enjoy competitive compensation in one of America's most vibrant cities with career growth opportunities in Fortune 500 environments.
Responsibilities
- Coordinate cross-departmental communications and document management across US time zones
- Manage executive calendars, meeting logistics, and travel arrangements for Pacific and Eastern teams
- Process payroll, expense reports, and financial transactions with 100% accuracy
- Oversee office supply inventory, vendor relationships, and facility maintenance during night shifts
- Train and onboard new administrative staff on night-specific protocols
- Generate analytical reports using Microsoft Excel and Power BI for leadership reviews
- Serve as primary point of contact for urgent after-hours client and partner communications
Qualifications
- Minimum 3 years administrative experience with night shift or 24/7 environment background
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
- Proven ability to manage confidential information with HIPAA/GDPR compliance awareness
- Exceptional written and verbal communication skills for multi-state coordination
- Advanced data entry skills with 10-key certification preferred
- Experience with CRM systems (Salesforce) and project management tools (Asana)
- Ability to work independently with minimal supervision during off-hours
- Associate degree or equivalent professional certification required