Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of San Francisco! This full-time role offers a competitive salary package and the opportunity to support critical operations during evening hours. You'll be the backbone of our office, ensuring seamless administrative functions while most of the city sleeps. If you thrive in quiet environments, excel at multitasking, and value work-life balance through non-traditional hours, this position is your perfect career move.
Responsibilities
- Manage all incoming communications during night shift, including phone calls, emails, and virtual inquiries
- Coordinate scheduling, calendar management, and meeting logistics for executive team
- Process confidential documents, maintain digital filing systems, and ensure data accuracy
- Oversee office inventory, procurement, and vendor relationship management
- Prepare comprehensive reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for after-hours emergencies and escalations
- Support cross-departmental projects with precision and confidentiality
Qualifications
- 3+ years of administrative experience in fast-paced office environments
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Exceptional organizational skills with proven ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision during night shift
- Valid California driver's license (for occasional errands)
- Associate's degree or equivalent certification preferred