Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Jacksonville, FL! We're seeking a highly organized professional to support our operations during evening hours. This is an excellent opportunity to showcase your administrative expertise in a fast-paced environment with competitive compensation and growth potential.
As a key member of our office support team, you'll ensure seamless operations by managing critical administrative tasks, maintaining accurate records, and providing exceptional support to staff and clients. If you thrive in night shift settings and possess exceptional organizational skills, we encourage you to apply!
Responsibilities
- Manage incoming communications, including calls, emails, and correspondence during night shift hours
- Coordinate scheduling, appointments, and travel arrangements for executives and teams
- Maintain and organize digital and physical filing systems with strict confidentiality protocols
- Prepare, edit, and distribute professional documents, reports, and presentations
- Assist with office supply inventory management and equipment maintenance
- Support payroll processing and expense report reconciliation
- Facilitate smooth handover processes between day and night shift teams
Qualifications
- Minimum 2 years of administrative support or office experience
- Proven ability to work independently during night shift hours (11 PM - 7 AM)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Professional demeanor with ability to handle confidential information
- High school diploma or equivalent; associate's degree preferred
- Ability to multitask effectively in a fast-paced environment