Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Jacksonville, FL! This critical role supports our 24/7 operations by ensuring seamless office functions during evening hours. You'll be the backbone of our overnight operations, managing essential tasks that keep our city services running smoothly. Enjoy competitive pay, comprehensive benefits, and a supportive work environment designed for dedicated professionals who thrive in overnight settings. If you're organized, detail-oriented, and ready to make a difference behind the scenes, we encourage you to apply today!
Responsibilities
- Manage incoming communications and prioritize overnight requests from city departments
- Prepare and distribute daily reports, schedules, and confidential documents
- Coordinate office logistics including supply inventory, equipment maintenance, and space management
- Support payroll processing and employee record-keeping for overnight staff
- Handle vendor communications and service requests during evening hours
- Maintain digital filing systems and ensure data security protocols are followed
- Act as primary point of contact for emergency overnight administrative support
Qualifications
- Minimum 2 years of administrative support experience, preferably in government/public sector
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Valid Florida driver's license and reliable transportation
- Ability to work independently with minimal overnight supervision
- Strong written and verbal communication skills
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Basic knowledge of Jacksonville municipal operations preferred