Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our Charlotte operations! This pivotal role offers competitive compensation, comprehensive benefits, and the opportunity to thrive in a flexible overnight schedule while supporting our city's vital administrative infrastructure. We're seeking detail-oriented professionals who excel in high-pressure environments and want to make a tangible impact in local government services.
As a key member of our office support team, you'll ensure seamless operations during overnight hours, managing critical documentation, coordinating communications, and maintaining the highest standards of efficiency. This position is perfect for night owls who excel in independent work environments and are passionate about supporting community-focused initiatives.
Responsibilities
- Manage document processing, filing systems, and record maintenance with 99.8% accuracy
- Coordinate overnight communications between departments and external stakeholders
- Schedule meetings, appointments, and resource allocations for next-day operations
- Process invoices, purchase orders, and financial documentation with precision
- Maintain office supplies inventory and equipment functionality
- Support emergency response protocols and after-hours administrative requests
- Generate daily operational reports and analytics for leadership review
Qualifications
- Minimum 2 years administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision during overnight shifts
- Strong attention to detail with proven document management expertise
- Experience with scheduling software and calendar management systems
- Ability to handle confidential information with discretion and professionalism