Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Metro Office Solutions! This pivotal role supports our 24/7 operations by ensuring seamless office functions during evening hours. You'll be the backbone of our night operations, handling critical administrative tasks while maintaining a professional and efficient workspace. If you're a proactive multitasker with exceptional organizational skills and thrive in a quiet, focused environment, this opportunity is tailored for you. Enjoy competitive pay, comprehensive benefits, and the chance to make a tangible impact in a vital support position.
Responsibilities
- Manage incoming communications, including phone calls, emails, and digital correspondence during night shift hours.
- Schedule appointments, coordinate meetings, and maintain accurate calendars for executive staff.
- Prepare, edit, and distribute confidential reports, presentations, and official documents.
- Oversee office inventory management, including procurement, stock checks, and equipment maintenance.
- Process incoming/outgoing mail, manage document filing systems, and ensure data integrity.
- Provide cross-departmental administrative support and assist with special projects as assigned.
- Uphold strict confidentiality protocols while handling sensitive organizational information.
Qualifications
- High school diploma or equivalent; associate's degree in business administration preferred.
- Minimum 2 years of proven administrative or office support experience.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational skills with meticulous attention to detail and accuracy.
- Strong written and verbal communication abilities with professional demeanor.
- Ability to work independently with minimal supervision during night shift hours.
- Experience with office equipment (copiers, scanners, multi-line phone systems).
- Flexibility to adapt to changing priorities and work occasional overtime if needed.