Job Description
Join our dynamic Mesa-based team as a Night Administrative Assistant and become the backbone of our 24/7 operations. This critical role ensures seamless administrative support during overnight hours, keeping our organization running efficiently while the city sleeps. We're seeking a highly organized professional who thrives in after-hours environments and values precision, discretion, and proactive problem-solving. Enjoy competitive compensation, comprehensive benefits, and a supportive culture that recognizes your essential contributions.
Responsibilities
- Manage incoming communications and prioritize urgent after-hours requests
- Coordinate cross-departmental scheduling and logistics for overnight shifts
- Maintain confidential records and ensure data integrity across systems
- Oversee office inventory management and supply replenishment
- Serve as primary point of contact for overnight vendor and contractor coordination
- Prepare daily operational reports and executive summaries
- Implement disaster recovery protocols for after-hours emergencies
Qualifications
- Minimum 3 years administrative support experience in 24/7 environments
- Advanced proficiency in Microsoft Office Suite and document management systems
- Exceptional written and verbal communication skills
- Proven ability to maintain confidentiality and handle sensitive information
- Strong multitasking skills with attention to detail under pressure
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Ability to work independently with minimal supervision