Job Description
Welcome to Horizon Administrative Services, where we are dedicated to providing top-tier support to our clients in the heart of New Orleans. We are currently seeking a dynamic and personable Local Receptionist to join our growing team. This is an entry-level opportunity for someone who thrives in a fast-paced environment and wants to kickstart a career in administrative excellence.
In this role, you will be the first point of contact for our visitors and clients, representing our brand with professionalism and warmth. If you are organized, detail-oriented, and eager to learn, we want to meet you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional and friendly demeanor, ensuring a positive first impression.
- Communication: Answer and direct phone calls and emails efficiently, acting as a liaison between clients and internal departments.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and maintain the reception area in pristine condition.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings for management staff.
- Data Entry: Perform accurate data entry tasks and maintain updated records in our CRM system.
- Office Operations: Assist in ordering office supplies and performing light clerical duties to support daily operations.
Qualifications
- Education: High school diploma or GED required.
- Experience: No prior professional experience necessary; however, internship or volunteer reception experience is a plus.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic typing skills (35+ wpm).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Interpersonal: Strong interpersonal skills with the ability to interact with people from diverse backgrounds.
- Professionalism: Punctuality, reliability, and a neat, professional appearance are mandatory.