Job Description
Are you an organized and proactive professional looking to make an immediate impact?
Apex Administrative Solutions is currently hiring a dedicated Local Office Assistant to join our thriving team in Philadelphia, Pennsylvania. If you excel in a fast-paced environment and possess exceptional organizational skills, we want to hear from you.
As a key member of our administrative team, you will play a vital role in ensuring our operations run smoothly. We offer a competitive salary, comprehensive benefits, and a supportive culture that values your contributions.
Why Join Us?
- Competitive Pay: $18.00 - $22.00 per hour based on experience.
- Immediate Start: Onboarding begins immediately upon selection.
- Comprehensive Benefits: Health, dental, and vision insurance available.
- Growth Opportunities: Clear pathways for career advancement within the company.
Don't miss this opportunity to advance your career in a stable and rewarding environment. Apply today to become part of the Apex family!
Responsibilities
- Front Desk Management: Greet and direct visitors, answer multi-line phone systems professionally, and manage incoming and outgoing mail.
- Administrative Support: Handle data entry tasks with high accuracy, maintain digital and physical filing systems, and prepare internal documents.
- Meeting Coordination: Schedule appointments, organize meetings, and set up conference rooms with necessary audio-visual equipment.
- Inventory Management: Monitor office supply levels, place orders for replenishment, and perform periodic audits of office equipment.
- Customer Service: Serve as the primary point of contact for client inquiries, ensuring a positive and professional experience.
- Expense Reporting: Assist with expense reports, reimbursement requests, and general office administration.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office setting.
- Availability: Must be available to work full-time, Monday through Friday.