Job Description
Are you an organized and detail-oriented professional looking for a meaningful career opportunity in Pennsylvania? Horizon Administrative Solutions is currently seeking a dedicated Local Office Assistant to join our prestigious team. We offer an immediate start and a vibrant work environment.
In this pivotal role, you will be the heartbeat of our operations, ensuring that our office functions efficiently while providing exceptional support to our staff and clientele. If you possess a proactive mindset and a passion for administrative excellence, we invite you to apply.
Benefits of Joining Our Team:
- Competitive hourly rate based on experience.
- Comprehensive health benefits package.
- Modern, fully equipped office space in the heart of Philadelphia.
- Professional development opportunities.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, direct inquiries, and manage the switchboard with precision.
- Communication: Handle incoming and outgoing emails, faxes, and phone calls, ensuring clear and timely correspondence.
- Scheduling: Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting agendas.
- Data Management: Perform accurate data entry, maintain digital and physical filing systems, and generate basic reports.
- Inventory Control: Monitor office supply levels, place orders for necessary materials, and ensure the workspace remains organized and stocked.
- Project Support: Assist senior staff with ad-hoc projects, including document preparation and presentation design.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Experience: Proven experience (1-3 years) in an administrative or office support role.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Soft Skills: Exceptional organizational skills, attention to detail, and strong time management abilities.
- Communication: Excellent verbal and written communication skills with a polished professional tone.
- Reliability: Ability to work independently and as part of a team with a strong work ethic.