Job Description
We are looking for a highly organized and proactive Office Assistant to join our dynamic team in Charlotte, NC. As an immediate hire opportunity, we are seeking candidates who are ready to hit the ground running and contribute to our daily operations immediately.
In this role, you will be the face of our organization, handling essential administrative tasks that keep our office running smoothly. If you have a knack for detail and a passion for providing top-tier office support, we want to hear from you.
Responsibilities
- Manage the front desk reception area, including greeting visitors and answering multi-line phones with a professional demeanor.
- Coordinate and schedule meetings, appointments, and travel arrangements for the executive team.
- Prepare, proofread, and distribute internal and external correspondence, including emails and memos.
- Assist with data entry, record keeping, and maintaining accurate digital and physical filing systems.
- Order and maintain office supplies and inventory to ensure efficient workflow.
- Handle expense reports and invoice processing as needed.
- Provide general administrative support to various departments to ensure seamless operations.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification is a plus.
- Minimum of 1-2 years of experience in an office support or administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional phone manner.
- Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently and as part of a collaborative team.
- Attention to detail and problem-solving abilities.