Job Description
Join our vibrant downtown Boston team as a Local Office Assistant and become the heartbeat of our operations! We're seeking a proactive professional to deliver exceptional administrative support in a fast-paced, collaborative environment. This immediate opening offers a competitive salary package with full benefits and growth opportunities within our dynamic organization.
As the first point of contact for clients and visitors, you'll create lasting impressions while managing critical office functions. Our ideal candidate thrives on multitasking, possesses impeccable organizational skills, and takes pride in maintaining a polished professional atmosphere. If you're ready to make an immediate impact in a rewarding role, apply now!
Responsibilities
- Manage front desk operations including visitor greeting, call screening, and mail/delivery coordination
- Provide comprehensive administrative support across departments including scheduling, document preparation, and calendar management
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Coordinate meetings, events, and travel arrangements with meticulous attention to detail
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and basic bookkeeping tasks
- Support onboarding processes and new employee integration activities
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize tasks in a fast-paced environment
- Professional demeanor with excellent interpersonal skills
- High school diploma required; associate's degree preferred
- Reliable transportation for local errands