Job Description
Join our dynamic Boston team as an Office Assistant and become the backbone of our operations! We're seeking a highly organized professional to ensure seamless daily office functions in the heart of Boston's Financial District. This immediate-hiring opportunity offers competitive compensation, growth potential, and a collaborative environment where your administrative expertise will directly impact our success.
Responsibilities
- Manage office operations including mail handling, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and handle correspondence for executive team
- Provide exceptional customer service to clients and visitors with professional demeanor
- Assist with onboarding processes including new hire paperwork and orientation
- Maintain accurate digital and physical filing systems with strict confidentiality
- Collaborate with departments on projects requiring administrative support
- Process invoices, expense reports, and basic bookkeeping tasks
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent administrative certification preferred
- Knowledge of Boston-area business operations a plus