Job Description
Join our dynamic team at Philadelphia Business Solutions as a Local Office Assistant! We're seeking a detail-oriented professional to support our downtown operations with exceptional administrative and data entry skills. This hybrid role offers the perfect blend of in-office collaboration and remote flexibility, ideal for someone who thrives in a fast-paced environment. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow within our expanding Philadelphia-based company. If you're passionate about precision and contributing to efficient office workflows, we want to hear from you!
Responsibilities
- Perform accurate data entry into CRM and ERP systems with 99%+ accuracy
- Manage and maintain digital filing systems with strict confidentiality protocols
- Process invoices, expense reports, and financial documentation
- Coordinate office logistics including scheduling, mail handling, and supply management
- Support HR functions onboarding documentation and personnel file maintenance
- Generate daily, weekly, and monthly operational reports
- Collaborate with department heads to optimize administrative workflows
Qualifications
- Minimum 2 years experience in office administration/data entry
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Typing speed of 50+ WPM with exceptional attention to detail
- Experience with QuickBooks or similar accounting software
- Strong organizational skills with ability to prioritize competing tasks
- Associate's degree in Business Administration or related field preferred
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision