Job Description
Join our dynamic team at Philadelphia Business Solutions as a Receptionist where your exceptional organizational skills and data entry precision will be the cornerstone of our client interactions. This pivotal role combines warm front-desk presence with critical backend data management, ensuring seamless operations in our Center City office. We offer competitive compensation, comprehensive benefits, and a supportive environment for professional growth.
Responsibilities
- Manage multi-line phone systems with professional call routing and message handling
- Perform accurate data entry into CRM and HR systems maintaining 99% data integrity
- Greet visitors with exceptional customer service and coordinate meeting schedules
- Process incoming/outgoing mail and manage office inventory supplies
- Support administrative tasks including document scanning and filing
- Collaborate with department heads on confidential data reporting
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 2 years receptionist or administrative experience
- Proven data entry proficiency with 60+ WPM typing speed
- Expertise in Microsoft Office Suite (Excel, Word, Outlook)
- Associate degree or equivalent certification in office administration
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to handle sensitive information with confidentiality
- Proficiency with office equipment (copiers, scanners, phone systems)