Job Description
Join our dynamic Philadelphia team as a Local Office Assistant and become the backbone of our operations! We're seeking a detail-oriented professional to ensure seamless office functionality while supporting our mission to deliver exceptional service to the Philadelphia community. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment. If you thrive in fast-paced settings and take pride in organizational excellence, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Provide exceptional customer service via phone, email, and in-person interactions
- Coordinate calendars, schedule appointments, and arrange travel logistics for staff
- Prepare and distribute professional correspondence, reports, and confidential documents
- Support data entry, record management, and document filing systems
- Assist with onboarding new team members and coordinate office events
- Collaborate with department heads to optimize administrative workflows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service focus
- Valid Pennsylvania driver's license (for occasional errands)