Job Description
Join our dynamic team as a Local Administrative Assistant in Jacksonville, FL! We offer competitive weekly pay, flexible scheduling, and a supportive environment where your skills shine. Perfect for candidates seeking work-life balance without compromising growth. While this position is based in Jacksonville, we actively recruit for flexible roles across California too. If you're organized, tech-savvy, and thrive in fast-paced settings, this is your opportunity to excel.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive teams
- Process invoices, expenses, and payroll documentation weekly
- Coordinate departmental communications and maintain digital filing systems
- Support onboarding processes and new employee orientation
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders
- Assist with special projects and event coordination
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in MS Office (Outlook, Excel, Word, PowerPoint)
- Proven ability to multitask with strict deadlines
- Strong written and verbal communication skills
- Associates degree or equivalent certification preferred
- Experience with HRIS systems (e.g., Workday, ADP)
- Ability to adapt schedule with 24-hour advance notice
- Notary certification or willingness to obtain