Job Description
Join our dynamic team as a Local Administrative Assistant in Oakland, CA, where your expertise in office support drives community impact. Enjoy the convenience of weekly pay while working in a collaborative environment supporting essential municipal operations. This role offers stability, growth opportunities, and the chance to make a tangible difference in your local community. If you're organized, detail-oriented, and passionate about public service, we encourage you to apply!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics for department heads
- Handle incoming communications, including emails, phone calls, and public inquiries
- Maintain accurate digital and physical filing systems for departmental records
- Assist with data entry, report generation, and document preparation using MS Office Suite
- Support procurement processes, including vendor communication and invoice reconciliation
- Coordinate office logistics, including inventory management and equipment maintenance
- Act as primary point of contact for interdepartmental communications and external stakeholders
Qualifications
- Minimum 2 years of experience in administrative support or office coordination
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced municipal environment
- Experience with calendar management and scheduling software
- Knowledge of basic office procedures and record-keeping best practices
- High school diploma or equivalent; associate's degree preferred